NOW HIRING: Database & Administrative Specialist

Database & Administrative Specialist

TO APPLY: Please email a cover letter and resume to by Friday, April 3.


The Database & Administrative Specialist serves as the administrator and organization-wide expert on our customer relationship management database (CRM), Donation Tracker. Additionally, this role serves as the office lead for administrative support of all employees at Oshkosh Area United Way. This full-time position will report directly to the President & CEO.

We are seeking energetic, enthusiastic, assertive and experienced individuals. The right candidate should be an effective and adaptive communicator, highly organized and should have previous experience working with databases, managing finances and data-entry.


Database Management:

  • Oversee day-to-day operation of Donation Tracker database
  • Update and maintain donor and partner records
  • Input and manage all campaign pledges, payments and sponsorships
  • Generate necessary reports based on needs of staff
  • Execute timely acknowledgements to donors and corporate partners
  • Create pledge processing websites for online giving campaigns
  • Maintain processes and procedures documentation for staff database training

Administrative Lead:

  • Coordinate and execute all mailings and donor thank you letters
  • Support partner campaigns by organizing materials, scheduling the campaign car and assisting in acknowledging generous workplaces and donors
  • Send out bills and invoices
  • Track and record all incoming pledge payments and make bank deposits
  • Purchase, organize and distribute office supplies
  • Assist with meeting preparation including agendas, minutes and other materials
  • Manage Dolly Parton Imagination Library database
  • Maintain all office equipment and support services
  • Available to greet visitors, answer phones and direct calls as needed


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and or ability required.

  • Education: Bachelor’s Degree
  • Strong computer and typing skills; proficiency in Microsoft Word, Excel and Outlook
  • High attention to detail
  • Ability to effectively and professionally communicate via phone, email and in-person
  • Previous experience in safeguarding confidential information

Oshkosh Area United Way is an equal opportunity employer.   


TO APPLY: Please email a cover letter and resume to by Friday, April 3.